WHAT IS DOCUMENT MANAGEMENT

What Does a Document Management System Do?

A document management system deals only with documents, contrary to content management, which is breaking down any kind of information into smaller pieces of data. Document management handles the storage and retrieval of large numbers of documents in a centralized database, a data repository.

Can I Store Only Documents In It?

No, basically all document management systems allow a wide range of file formats and you can store images, drawings, word processing or spreadsheet files as well. What these packages have in common is the information they attach to these individual files and formats, which allows you to retrieve them again from the database.

Do I Need a Separate Server?

In general yes. Document management systems require a lot of space and although you might start on a small scale you can easily fill up an average hard disk in a server within a few months.

How Do I Get My Documents Into the System?

You need a scanner, and we would strongly recommend to buy the best possible machine you can afford. However, for the initial setup of the system you can outsource the data input of documents to us. We can scan in 10,000 documents in less than a week and send you back a DVD or CD with all documents properly scanned in. Alternatively we can setup TravelObjects, which can store documents as well as web content, for you with all data readily stored.